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Spitzer Conference 2007 Proceedings

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Instructions to Authors

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(Updated 26 February 2008)

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To eliminate the huge wastage of paper normally associated with professional conferences, proceedings for the 4th Spitzer conference will be all electronic.
Proceedings will be indexed online via ADS.
We are suggesting a maximum of 8 pages for contributed talks and posters and 12 pages for invited talks.
Submissions will be in LaTeX (using the AASTeX standard). See below.
We also welcome pdf versions of your talks and posters (in addition to, not instead of your formal paper).

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We plan on including all talks and posters in the conference proceedings to be published online (available on this website, and indexed via ADS).

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Deadline

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The deadline for manuscript submission is February 15th, 2008.

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Important Downloads

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To prepare your manuscript for publication, you will need three files:

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ISMEVOL Template (LaTeX) = LaTeX template for your manuscript
AAS Instructions to Authors (PDF)= instructions for filling out the template
AAS style files (compressed archive) = style file package needed for proper formatting, with documentation

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For more information about AASTeX, see the AASTeX website.

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All contributed papers will be in LaTeX format. See below for file naming conventions. The aasguide.pdf file provides step-by-step instructions for using the LaTeX template, and including tables and figures in your manuscript. Do not change the font size in the template file, or use another style file. You will format your paper as a single-column preprint (already set in the ISMEVOL template; see section 3.2.1 in aasguide.pdf).

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Manuscript page number guidelines

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The (suggested) maximum sizes for contributed papers, inclusive of all figures, are:'; writePage +='

invited talk = 12 pages
contributed talks and posters = 8 pages

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Since the proceedings are electronic, there is no monetary or material reason to be strict about page limits. Please use these numbers as guidelines. '; writePage +='

Guidelines

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In your LaTeX file, do not call figures that reside in sub-directories on your machine, since we will not be able to reproduce your directory structure. Instead, place all figures in the same directory in which you are editing your manuscript, and call them from the LaTeX file with a simple reference to the figure. For details, see section 2.14 in the aasguide.pdf file. Figures can be in color or grayscale.

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Each contribution should comprise a single LaTeX file, associated .ps (or .eps) figures, plus the compiled pdf output. Please do not use any personal macro files or other include files. Any personal definitions should be defined in your LaTeX markup.

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Making Screen-Readable PDF Documents

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There are many different ways of converting your LaTeX markup into pdf format. In keeping with our desire to minimize paper consumption, we recommend that you create a pdf file that is clearly readable on screen. Please see the website \"How to Make a PDF Document\" for recommendations.

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File Naming Conventions

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All files (text and figures) must be named according to the following convention:

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lastnamefirstinitial_v#.pdf (e.g. shethk_v1.pdf)\n';
writePage +='lastnamefirstinitial_v#.tex (e.g. shethk_v1.tex)\n';
writePage +='lastnamefirstinitial_fig1_v#.ps (e.g. shethk_fig1_v1.ps)\n';
writePage +='lastnamefirstinitial_fig2_v#.ps (e.g. shethk_fig2_v1.ps)\n';
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The v# distinguishes between multiple versions of the files. If you change any files (.tex or .ps), you must change the corresponding .pdf file built from them. If you are making more than one contribution (for example, you gave a talk and a poster), add a contribution number:

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lastnamefirstinitial_c#_v#.pdf (e.g. shethk_c1_v1.pdf)

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If you fail to name your files in this manner there is a distinct possibility that they will be misplaced and won\'t make it into the proceedings.

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A Final Checklist before Submitting Your Article

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(Adapted from Astronomical Society of the Pacific Conference Series-Instructions for Authors Using LaTeX 2ε Markup by T. J. Mahoney)

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Before you submit your article, it will save both you and the editors a lot of time if you go through the following checklist:

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Is the length of your article within the page limits?
Is the file naming convention as specified above, with .ps figures linked from the same directory as the single .tex file?
Does your file compile properly with all tables and figures correctly placed and the figures of sufficiently high resolution and any included text legible?
Have you listed all the authors\' names and given their institutional affiliations?
Have you checked that all the references cited in the text are listed in the bibliography, and that there are no references listed that are not cited in the text?
Is each of your references bibliographically complete? For example, if you are citing an edited book, have you included the full name(s) of the editor(s), the publisher\'s name, and place of publication?
Have you checked whether any preprints cited have now been published?
Are your figures clear? Is the axis labeling and any superimposed text legible?
Are the text, figures, and tables all within the permitted margins?
Are your figures of sufficient resolution when you print out the pdf file?
Is the pdf file easy to read on screen (fonts not pixelized)?

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If the answer to any of the above questions is \"No\", then your article is still in the preliminary draft stage and is not yet ready to be sent to the editors. It is only simple courtesy to get everything right before you submit your article.

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Upload Instructions

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When you are finished with your manuscript, please upload the final LaTeX file, the postscript version of the manuscript (run through LaTeX), and all accompanying figures to our site using anonymous ftp:

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      > ftp anon-ftp.ipac.caltech.edu\n ';
writePage +='  (user = anonymous ;  password = your email address)\n';
writePage +='      > cd /incoming/ismevol\n';
writePage +='      > type binary\n';
writePage +='      > put [filename]

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Once you have uploaded your files, please send an email to paladini@ipac.caltech.edu and ismevol@ipac.caltech.edu with a listing of your uploaded files. If you have any further questions about the proceedings, please use these email addresses as well.

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